Adjournment clause: Copy, customize, and use instantly
Introduction
An adjournment clause provides the terms under which a meeting, event, or proceeding can be postponed or rescheduled. It ensures that both parties understand the conditions, notice requirements, and possible consequences when an adjournment is necessary. This clause is essential for flexibility in contractual obligations while maintaining clarity about rescheduling protocols.
Below are templates for adjournment clauses tailored to different scenarios. Copy, customize, and insert them into your agreement.
Standard adjournment clause
This variation covers a basic adjournment provision.
Either Party may request an adjournment of a meeting, event, or proceeding by providing written notice to the other Party at least [number] hours/days prior to the scheduled time. The new date for the adjourned meeting or event will be mutually agreed upon by the Parties, and the adjournment will not affect the terms of this Agreement.
Adjournment with notice requirement clause
This variation requires notice before the adjournment.
A Party requesting an adjournment must provide written notice at least [number] days before the scheduled date. The notice will include the reason for the adjournment, and the adjourned meeting or event will take place within [number] days of the original date, unless otherwise agreed in writing.
Adjournment with approval clause
This variation includes approval from both parties for adjournment.
Any adjournment of a scheduled event or proceeding must be approved in writing by both Parties. The requesting Party must provide a valid reason for the adjournment and propose a new date for the event. Both Parties must agree to the rescheduled date in writing.
Adjournment with impact on timelines clause
This variation addresses the impact of an adjournment on timelines.
In the event of an adjournment, the Parties agree that the rescheduled meeting or event will not affect the overall timelines and deadlines outlined in this Agreement, unless otherwise explicitly agreed upon by both Parties in writing.
Adjournment with automatic rescheduling clause
This variation automatically reschedules the adjourned event.
If a meeting, event, or proceeding is adjourned, it will automatically be rescheduled to the next available date, which will be no later than [number] days from the original date. The Parties will be notified of the new date at least [number] hours before the rescheduled event.
Adjournment with no obligation clause
This variation clarifies that there is no obligation to reschedule.
If a meeting, event, or proceeding is adjourned, there is no obligation on either Party to reschedule unless mutually agreed upon. If the adjournment is not rescheduled within [number] days, the Party requesting the adjournment will bear the responsibility for deciding whether to continue or cancel.
Adjournment with force majeure clause
This variation allows adjournment in the event of force majeure.
In the event of force majeure, either Party may request an adjournment by providing written notice to the other Party as soon as possible. The adjournment will be for a reasonable period of time, and the Parties will mutually agree on a new date based on the circumstances.
Adjournment with emergency situation clause
This variation allows adjournment due to emergencies.
In the case of an emergency situation, either Party may adjourn the meeting or event by notifying the other Party immediately. The new date for the meeting or event will be agreed upon by both Parties, and the adjournment period will not exceed [number] days unless both Parties mutually agree to a longer delay.
Adjournment with rescheduling flexibility clause
This variation offers flexibility in rescheduling the adjourned event.
In the event of an adjournment, the Parties agree to reschedule the meeting or event to a mutually agreeable date, with no more than [number] days between the adjournment and the new date. Both Parties will cooperate to accommodate any scheduling conflicts that may arise.
Adjournment with mutual consent clause
This variation requires mutual consent for adjournment.
An adjournment may be requested by either Party, but such adjournment will not be valid unless mutually agreed upon by both Parties. A new date for the meeting or event will be determined within [number] days of the adjournment.
Adjournment with legal notice clause
This variation requires formal legal notice for adjournment.
A Party requesting an adjournment must provide formal written notice to the other Party at least [number] days before the scheduled event. The notice must include a reason for the adjournment, and both Parties must agree to the rescheduled date in writing.
Adjournment with payment due clause
This variation includes payment implications during adjournment.
If the meeting, event, or proceeding is adjourned, any payments due under this Agreement will remain payable as originally agreed. The Parties may agree to adjust payment terms if the adjournment results in significant delays.
Adjournment with notification period clause
This variation specifies a notification period for adjournment.
Any Party requesting an adjournment must notify the other Party in writing at least [number] days before the scheduled event. The new date for the adjourned event must be agreed upon by both Parties within [number] days of the notification.
Adjournment with reasons for delay clause
This variation requires the requesting Party to provide reasons for the adjournment.
The Party requesting an adjournment must provide a detailed explanation for the delay, including any circumstances that prevent the scheduled event from taking place. The adjourned event must be rescheduled at the earliest opportunity and communicated to the other Party.
Adjournment with third-party facilitation clause
This variation allows a third party to facilitate the adjournment process.
If the Parties cannot agree on the rescheduled date within [number] days after the adjournment, the matter may be referred to a mutually agreed third party to facilitate the rescheduling and ensure both Parties’ availability.
Adjournment with financial impact clause
This variation addresses the financial implications of an adjournment.
In the case of an adjournment, the Party requesting the adjournment will be responsible for any additional costs incurred as a result of the delay, including rescheduling costs or any additional fees related to the adjourned event.
Adjournment with alternative arrangements clause
This variation allows for alternative arrangements during adjournment.
If a meeting or event must be adjourned, the Parties will make alternative arrangements for continuing the proceedings, including virtual meetings or alternative communication methods, to avoid unnecessary delays in the process.
Adjournment with prior agreement for new date clause
This variation requires prior agreement on the new date for adjournment.
In the event of an adjournment, the Parties agree to determine and mutually approve the new date for the meeting, event, or proceeding before the adjournment takes place. This ensures that both Parties are available for the rescheduled event.
Adjournment with rescheduling based on availability clause
This variation requires rescheduling based on both parties' availability.
The Parties agree to reschedule the adjourned event based on mutual availability within [number] days. Both Parties will work together to select a suitable date that accommodates both schedules and avoids unnecessary delays.
Adjournment with no further extensions clause
This variation prohibits further extensions after the adjournment.
Once the event or meeting has been adjourned, no further extensions will be granted unless both Parties agree in writing. The adjourned event must occur within [number] days, and any further delays will require a new agreement or rescheduling of the event.
Adjournment with dispute resolution option clause
This variation allows dispute resolution in case of adjournment disagreements.
In the event that the Parties cannot agree on a new date for the adjourned event, they agree to resolve the dispute using the dispute resolution mechanism outlined in Section [number] of this Agreement. The matter will be addressed promptly to avoid prolonged delays.
Adjournment with pre-adjournment planning clause
This variation requires planning before requesting adjournment.
Before requesting an adjournment, the Party making the request must ensure that all reasonable efforts have been made to avoid the adjournment. A detailed plan for rescheduling the event, including potential dates and logistical considerations, must be submitted with the adjournment request.
Adjournment with no impact on deliverables clause
This variation ensures that adjournment does not affect deliverables.
The adjournment of a meeting or event will not affect the timeline or obligations of the Parties regarding the completion of deliverables under this Agreement. The rescheduled event will proceed in alignment with the existing schedule, unless otherwise agreed.
Adjournment with an official adjournment notice clause
This variation requires an official written notice for adjournment.
The Party requesting the adjournment must submit an official written notice, including the reason for the adjournment and proposed new dates, to the other Party at least [number] days before the originally scheduled event.
Adjournment with rescheduling by the host clause
This variation places the responsibility of rescheduling on the host.
If the meeting or event is adjourned, the Party hosting the event will be responsible for proposing a new date and ensuring that both Parties are notified promptly. The host will ensure the new date aligns with both Parties' availability within [number] days.
Adjournment with mutual agreement on new time clause
This variation requires mutual agreement for setting a new time.
In the event of an adjournment, the Parties agree to jointly select a new date for the event. The new date will be determined based on mutual availability, and both Parties will confirm the new time within [number] days after the adjournment.
Adjournment with a specified maximum period clause
This variation sets a maximum period for adjournment.
Any adjournment of the event shall not exceed [number] days. If the event cannot be rescheduled within this period, both Parties must agree to either cancel the event or modify the terms of this Agreement accordingly.
Adjournment with confirmation clause
This variation includes a requirement for confirmation after adjournment.
After the adjournment, the receiving Party must confirm their availability for the rescheduled event by [number] days after the initial adjournment notice. The confirmation must be in writing, and the event will not proceed without confirmation from both Parties.
Adjournment with cost-bearing clause
This variation assigns responsibility for the costs of adjournment.
If an adjournment is requested by one Party, that Party shall bear any additional costs incurred due to the adjournment, including venue fees, administrative costs, or other expenses related to rescheduling. Any costs not incurred due to the adjournment will be equally shared by both Parties.
Adjournment with emergency circumstances clause
This variation allows adjournment due to emergency circumstances.
Either Party may request an adjournment without penalty if an emergency arises that prevents participation in the scheduled event. The adjourned event will be rescheduled as soon as both Parties are available, with a maximum delay of [number] days unless mutually agreed otherwise.
Adjournment with third-party confirmation clause
This variation includes third-party confirmation for adjournment.
If a third party is involved in the meeting or event, their confirmation will also be required before proceeding with the adjournment. The Party requesting the adjournment must ensure that all third-party stakeholders are notified and confirm their availability for the rescheduled event.
Adjournment with no rescheduling obligation clause
This variation clarifies there is no obligation to reschedule.
If the event is adjourned, the Parties are under no obligation to reschedule unless mutually agreed in writing. If no new date is agreed upon within [number] days, the adjourned event may be considered canceled, and the Parties will agree on next steps.
Adjournment with rescheduling due to unforeseen delays clause
This variation allows adjournment due to unforeseen delays.
If the event is adjourned due to unforeseen delays, both Parties agree to work together to reschedule the event promptly. The new date will be mutually agreed upon, with the event taking place no later than [number] days after the adjournment.
Adjournment with acceptance of rescheduled date clause
This variation requires acceptance of the rescheduled date.
Upon receiving a proposed new date for the adjourned event, the receiving Party must confirm their acceptance of the new date within [number] days. If no confirmation is given within this period, the event may be canceled at the discretion of the requesting Party.
Adjournment with extended notification period clause
This variation requires an extended notice period for adjournment.
If a Party requires an adjournment, they must provide written notice at least [number] days before the scheduled event. This notice will include the reason for the adjournment and proposed rescheduling options, which both Parties will mutually agree upon.
This article contains general legal information and does not contain legal advice. Cobrief is not a law firm or a substitute for an attorney or law firm. The law is complex and changes often. For legal advice, please ask a lawyer.