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Amendment fee clause: Copy, customize, and use instantly

Introduction

An amendment fee clause outlines the charges that may be incurred if any changes or amendments are made to the original agreement after it has been signed. This clause ensures that both parties are aware of the costs associated with modifying the terms of the contract, which may include administrative, legal, or other associated expenses. It is particularly important in long-term contracts where flexibility may be needed, but the parties want to ensure that changes are made thoughtfully and with a clear understanding of the associated costs.

Below are templates for amendment fee clauses tailored to different scenarios. Copy, customize, and insert them into your agreement.

Standard amendment fee clause

This version sets a fixed fee for amendments to the agreement.

Any changes or amendments to this Agreement, including but not limited to modifications to the scope of services, timelines, or pricing, shall be subject to an amendment fee of [specified amount or percentage]. The amendment fee will be invoiced to the party requesting the change and is due within [number] days of the amendment being agreed upon by both parties.

Amendment fee clause with hourly rate

This version specifies that the amendment fee will be based on an hourly rate for the services involved.

If any amendments to this Agreement are requested by either party, an amendment fee will apply, charged at an hourly rate of [specified amount]. The total amendment fee will be based on the number of hours spent reviewing, drafting, and finalizing the amendments. A written estimate of the total fee will be provided before any work begins.

Amendment fee clause with capped fee

This version includes a cap on the amendment fee to ensure cost predictability.

Any amendments to this Agreement requested by either party will be subject to an amendment fee, which shall not exceed [specified amount] in total. If the cost of implementing the amendment exceeds this amount, both parties must agree in writing to the additional charges before proceeding with the changes.

Amendment fee clause with deposit requirement

This version requires a deposit before any amendments are made.

Prior to making any amendments to this Agreement, the requesting party shall pay a non-refundable deposit of [specified amount or percentage] of the estimated amendment fee. The remaining balance will be due upon completion of the amendment process and prior to the execution of the amended Agreement.

Amendment fee clause with escalation based on complexity

This version escalates the fee based on the complexity of the amendment.

Amendments to this Agreement will incur an amendment fee based on the complexity of the change. Simple amendments will be charged at [specified amount], while more complex amendments, such as changes to the scope of work or pricing, will incur a fee of [higher specified amount]. The final amendment fee will be agreed upon by both parties before any work begins.

Amendment fee clause with administrative costs

This version includes an administrative fee for processing amendments.

Any changes or amendments to this Agreement will be subject to an administrative fee of [specified amount]. This fee covers the costs associated with reviewing and processing the amendment, including internal administrative and legal expenses. Additional fees may apply for more substantial changes or modifications to the scope of the Agreement.

Amendment fee clause with early termination amendment fee

This version includes a specific fee for amendments that result in early termination.

If either party requests an amendment to this Agreement that results in early termination or material changes to the terms, an early termination amendment fee will apply. The fee will be [specified amount or percentage] of the remaining value of the Agreement, and payment will be due within [number] days of the amendment being agreed upon.

Amendment fee clause with billing cycle adjustment

This version applies when the amendment affects the billing cycle.

Any amendments that result in a change to the billing cycle or payment terms of this Agreement will incur an amendment fee of [specified amount]. This fee will be charged to the party requesting the amendment and will be invoiced at the time the amendment is executed.

Amendment fee clause with payment plan option

This version allows for a payment plan for the amendment fee.

If the amendment fee exceeds [specified amount], the party requesting the amendment may opt for a payment plan. The amendment fee will be split into [number] equal payments, due at regular intervals. The first payment will be due upon execution of the amendment, and subsequent payments will be due [time period] thereafter until the full fee is paid.

Amendment fee clause with refund policy for rejected amendments

This version includes a refund policy if the amendment is not accepted.

If the amendment is not accepted by both parties, any amendment fee paid will be refunded, minus an administrative processing fee of [specified amount]. If the amendment is accepted, the full amendment fee is due and non-refundable.

Amendment fee clause with payment for legal review

This version includes a fee for legal review of the amendment.

Any amendment to this Agreement will incur an amendment fee of [specified amount], which covers the cost of legal review and preparation. If the amendment requires additional legal work beyond the initial review, the additional cost will be charged at an hourly rate of [specified amount].

Amendment fee clause with flat-rate fee

This version applies a fixed, flat-rate fee for all amendments.

Any amendments made to this Agreement shall be subject to a flat-rate amendment fee of [specified amount]. This fee will apply regardless of the nature or complexity of the requested changes and is due upon the execution of the amendment.

Amendment fee clause with time-based fee

This version charges based on the amount of time spent making the amendments.

The amendment fee for any changes to this Agreement will be calculated based on the time spent by both Parties in reviewing, drafting, and executing the amendment. The hourly rate for such services will be [specified amount], and the total fee will be invoiced upon completion of the amendment process.

Amendment fee clause with split costs for amendment

This version splits the cost of the amendment between both parties.

If either party requests an amendment to this Agreement, the costs associated with the amendment, including legal, administrative, and processing fees, will be split equally between the Parties unless otherwise agreed in writing. The total amendment fee is due upon finalization of the changes.

Amendment fee clause with re-negotiation fees

This version applies when an amendment involves re-negotiating terms.

If the amendment requires the re-negotiation of the terms of the Agreement, the requesting party will be charged an amendment fee of [specified amount]. This fee covers the costs of discussions, legal review, and adjustments to the terms. Payments are due within [number] days of the agreement on the amendment.

Amendment fee clause with expedited amendment process

This version applies an additional fee for expedited amendments.

If an amendment is required to be completed within [specified number] days from the request, an expedited amendment fee of [percentage]% of the total amendment fee will apply. The expedited amendment will be processed with priority to meet the requested timeline.

Amendment fee clause with payment on acceptance

This version stipulates payment is due upon acceptance of the amendment.

The amendment fee for any changes to this Agreement is due in full within [number] days of both Parties’ acceptance of the amendment. No amendments will be effective until full payment of the amendment fee has been received by the requesting party.

Amendment fee clause with invoicing after completion

This version invoices the amendment fee only after the amendment process is completed.

The Seller shall invoice the Buyer for the amendment fee once all changes to the Agreement have been finalized and executed by both parties. The payment for the amendment will be due within [number] days after the invoice is issued.

Amendment fee clause with no amendments without fee

This version restricts amendments unless they incur a fee.

No amendments to this Agreement shall be valid or binding unless the requesting party agrees to pay the amendment fee of [specified amount]. Amendments requested without agreeing to the applicable fee will not be processed or executed.

Amendment fee clause with administrative and legal costs

This version includes both administrative and legal costs as part of the amendment fee.

Any requested amendments to this Agreement shall be subject to an amendment fee covering both legal and administrative costs incurred by the Seller. The amendment fee is calculated based on the complexity of the amendment and will be invoiced upon completion.

Amendment fee clause with no refund for amendment fee

This version clarifies that the amendment fee is non-refundable.

The amendment fee is non-refundable once it is paid, regardless of whether the amendment is executed or not. If the amendment is rejected after payment of the fee, the Seller is not obligated to refund any portion of the fee paid by the requesting party.

Amendment fee clause with option for mutual agreement on fee

This version allows both parties to mutually agree on the amendment fee.

If either party requests an amendment to this Agreement, both parties will mutually agree on the applicable amendment fee, which will depend on the nature and scope of the requested changes. Once agreed upon, the amendment fee will be invoiced and is due within [number] days.

Amendment fee clause with capped fee and escalation

This version includes a cap on the fee but allows for escalation based on complexity.

The Parties agree that any amendments to this Agreement will be subject to an amendment fee. The fee for each amendment shall not exceed [specified amount] unless the changes requested are of a significant nature, in which case the fee may escalate by up to [specified amount] based on the complexity of the changes.

Amendment fee clause with early bird discount for amendments

This version includes a discount for early amendment requests.

If the Buyer requests an amendment within [number] days of the original Agreement’s execution, the Buyer will receive a [percentage]% discount on the amendment fee. The full amendment fee applies if the request is made after this period.

Amendment fee clause with cancellation of amendment if fee unpaid

This version cancels the amendment if the fee is not paid.

The amendment fee must be paid within [number] days of the agreement to amend this contract. If the amendment fee is not received within this period, the amendment will be canceled, and the terms of the original Agreement will remain in effect.

Amendment fee clause with no amendments during trial period

This version prohibits amendments during a trial period.

The Parties agree that no amendments to this Agreement will be considered or allowed during the trial period of [number] days after the effective date. Any amendments requested after this trial period will be subject to an amendment fee of [specified amount].

Amendment fee clause with third-party involvement fee

This version applies a third-party fee when external advisors are involved.

If a third-party advisor, such as a legal consultant or auditor, is required to review or facilitate the amendment, the amendment fee will include the costs of such third-party involvement. The Seller will provide an estimate of these additional fees, and the Buyer will be responsible for paying these costs.

Amendment fee clause with fee for administrative changes

This version specifies a lower fee for administrative amendments.

Minor administrative amendments, such as changes in contact details or delivery dates, will incur a reduced amendment fee of [specified amount]. Any other changes to the Agreement's scope, pricing, or terms will be subject to a higher amendment fee as agreed between the Parties.

Amendment fee clause with no fee for force majeure changes

This version removes the fee for force majeure amendments.

No amendment fee will be charged if the requested amendment is due to a force majeure event, as defined in this Agreement. All force majeure amendments will be processed without a fee and will be subject to the terms specified under the force majeure clause.

This version specifies that amendments require written consent.

Any amendment to this Agreement must be in writing and signed by both Parties. An amendment fee of [specified amount] will apply for any such changes, and the fee will be invoiced upon the finalization of the written amendment.

Amendment fee clause with flexibility for small amendments

This version allows for a reduced fee for minor amendments.

For minor amendments that do not materially alter the terms of this Agreement, the amendment fee will be [reduced specified amount]. These amendments include changes to delivery schedules, address corrections, or other administrative updates. Larger or more complex amendments will incur the full fee outlined in this Agreement.

Amendment fee clause with tiered fee structure

This version introduces a tiered pricing model for amendments based on their complexity.

The amendment fee shall be calculated based on the scope of the requested change as follows:Simple amendments (e.g., minor date changes or administrative adjustments): [specified amount].Moderate amendments (e.g., changes to delivery terms, pricing, or contract clauses): [higher specified amount].Major amendments (e.g., changes to the contract’s core terms or scope of work): [maximum specified amount].

Amendment fee clause with escalation in case of multiple amendments

This version applies a higher fee for multiple amendments over time.

If either party requests more than [number] amendments within [time period], the amendment fee for subsequent requests will be increased by [percentage]% for each additional amendment. The fee will continue to escalate with each additional amendment, subject to a maximum cap of [specified amount].

Amendment fee clause with advance notification requirement

This version requires prior notice before requesting an amendment.

Any request for an amendment must be submitted in writing to the other party at least [number] days before the requested change is to be implemented. A non-refundable amendment fee of [specified amount] will be charged for all requested amendments, payable upon notification of acceptance.

Amendment fee clause with post-amendment review

This version requires a review process after the amendment is made.

Upon completion of any amendment, the requesting party will pay a post-amendment review fee of [specified amount] to verify the changes have been implemented correctly. If the review reveals discrepancies, the requesting party will cover the costs for additional amendments.

This version divides the cost of amendments between the parties.

In the event of an amendment request, both parties will share the costs equally. The total amendment fee, which will be invoiced after the amendment is agreed upon, will be divided equally between the parties unless otherwise agreed in writing.

Amendment fee clause with notification of third-party costs

This version requires the Seller to notify the Buyer of third-party costs associated with amendments.

Any amendments requiring third-party involvement, including legal or external consulting fees, will be subject to an amendment fee. The Seller will provide the Buyer with an estimate of the third-party costs before proceeding with the amendment. The Buyer must approve these costs in writing before the amendment can be finalized.

Amendment fee clause with fee adjustment based on timing

This version adjusts the amendment fee based on how soon the amendment is requested.

If an amendment is requested within [number] days after the Agreement is signed, the amendment fee will be [specified amount]. If the amendment request is made after [specified period], the amendment fee will increase by [percentage]% for each month the request is delayed beyond the original time period.

Amendment fee clause with third-party consultation fee

This version includes a third-party consultation fee for reviewing amendments.

Any amendments to this Agreement requiring consultation with a third-party expert will incur an additional consultation fee of [specified amount]. The Seller will provide the Buyer with a detailed breakdown of the third-party consultation fees before any amendment work is initiated.

Amendment fee clause with amendment limit

This version sets a limit on the number of amendments allowed without additional fees.

The parties agree that no more than [number] amendments to this Agreement may be made within a [specified time period] without incurring additional fees. Any further amendments beyond this limit will incur an amendment fee of [specified amount] for each additional change.

Amendment fee clause with clause for delay in payment of amendment fees

This version includes penalties for delayed payment of the amendment fee.

The amendment fee shall be due within [number] days of the amendment being agreed upon by both parties. If the payment is not received by the due date, a late payment penalty of [percentage]% will be added to the outstanding fee for each [time period] the payment remains overdue.

Amendment fee clause with right to refuse changes

This version allows the Seller to refuse any amendments.

The Seller reserves the right to refuse any proposed amendments if the requested changes are deemed unreasonable or if the amendment fee is not paid within [number] days of the request. If the amendment is refused, no further amendments will be processed unless the parties agree to new terms.

Amendment fee clause with finality of amendment fee

This version declares the amendment fee as final.

Once the amendment fee has been agreed upon by both parties and payment is made, the fee shall be final and non-refundable. Any future changes or further amendments will require a new agreement regarding the amendment fee.

Amendment fee clause with non-violation guarantee

This version guarantees that amendments will not violate existing agreements.

The requesting party guarantees that any amendments made under this Agreement will not violate or alter any existing contractual obligations with third parties. If amendments result in such violations, the requesting party will be responsible for any costs or legal fees arising from those violations.

Amendment fee clause with condition for no fee for minor amendments

This version waives the fee for minor amendments.

The parties agree that minor amendments, including spelling corrections or administrative changes to the Agreement, will not incur an amendment fee. However, any substantive changes or alterations to the terms, such as changes in pricing or the scope of work, will incur the applicable amendment fee as outlined in this Agreement.

Amendment fee clause with review of fee after amendment

This version includes a review process for the fee after an amendment is made.

The amendment fee shall be reviewed by both parties upon the completion of each amendment. If the complexity of the amendment exceeds initial expectations, the fee may be adjusted by mutual agreement. The final adjusted amendment fee will be due upon completion of the amendment.

Amendment fee clause with expedited amendment fee for urgent changes

This version introduces an expedited fee for urgent amendments.

If an amendment is requested and needs to be processed within [number] days due to urgent circumstances, the requesting party agrees to pay an expedited amendment fee of [percentage]% of the total amendment fee. This additional fee will be due immediately upon approval of the expedited amendment.

Amendment fee clause with discount for bulk amendments

This version includes a discount for bulk amendments.

If multiple amendments to this Agreement are requested at the same time, a discount of [percentage]% will apply to the total amendment fee for all changes. The discount will only apply if all amendments are processed together, and the final fee will be invoiced after the changes are agreed upon.

Amendment fee clause with no retroactive changes allowed

This version prohibits retroactive changes.

No amendments to this Agreement shall apply retroactively. Any amendment requested will only apply from the date of the amendment forward. Any changes that would alter past transactions or obligations will not be processed, and no amendment fee will be applied for such requests.

Amendment fee clause with clarification of fee coverage

This version specifies what the fee covers.

The amendment fee covers the costs associated with drafting, reviewing, and executing the amendment to the Agreement. It does not include any third-party consulting fees or additional legal costs that may arise during the amendment process. These additional costs will be separately billed to the requesting party.

This article contains general legal information and does not contain legal advice. Cobrief is not a law firm or a substitute for an attorney or law firm. The law is complex and changes often. For legal advice, please ask a lawyer.

Last updated 14 Feb 2025