Electronic communications clause: Copy, customize, and use instantly
Introduction
An electronic communications clause governs the use, validity, and recognition of electronic communications in the execution and administration of agreements. It ensures clarity on how electronic means, such as email or electronic signatures, are treated under the agreement.
Below are templates for electronic communications clauses tailored to different scenarios. Copy, customize, and insert them into your agreement.
Validity of electronic communications
This variation confirms that electronic communications are legally binding.
The parties agree that all notices, consents, and other communications provided electronically under this Agreement shall be considered valid and binding, provided that the communication is sent to the designated email address or other agreed electronic platform.
Recognition of electronic signatures
This variation explicitly validates electronic signatures.
The parties agree that electronic signatures used under this Agreement shall carry the same legal effect as handwritten signatures, provided they comply with the applicable laws of [jurisdiction].
Limitation of liability for electronic communications
This variation limits liability related to electronic transmissions.
The parties acknowledge that electronic communications, including email, may be subject to errors, delays, or unauthorized access. Neither party shall be liable for any damages arising from such issues unless caused by willful misconduct or gross negligence.
Delivery confirmation for electronic communications
This variation requires confirmation of receipt for electronic communications.
Any communication sent electronically under this Agreement shall be deemed received only upon confirmation of receipt by the intended recipient, whether via email acknowledgment or automated delivery confirmation.
Use of designated platforms
This variation specifies the use of a particular platform for electronic communications.
The parties agree that all electronic communications related to this Agreement shall be conducted through [specified platform], and communications sent via other means shall not be considered valid unless expressly agreed in writing.
Consent to electronic communications
This variation ensures that all parties consent to electronic communication methods.
By entering into this Agreement, the parties consent to the use of electronic communications for all notices, consents, and other communications required under this Agreement, including the exchange of documents and signatures.
Security measures for electronic communications
This variation addresses the implementation of security protocols.
The parties agree to implement reasonable security measures, including encryption and authentication protocols, to protect the integrity and confidentiality of electronic communications under this Agreement.
Electronic communications for contract modifications
This variation allows contract modifications via electronic communications.
Any amendments or modifications to this Agreement may be made via electronic communications, provided such modifications are explicitly agreed upon and confirmed by both parties.
Retention of electronic communications
This variation outlines requirements for retaining electronic communications.
Each party agrees to retain copies of all electronic communications related to this Agreement for a period of [specified time frame], to ensure compliance with legal and regulatory requirements.
Exclusion of certain electronic communications
This variation excludes certain types of communications from being electronic.
The parties agree that termination notices or communications relating to disputes must be delivered in writing and shall not be valid if sent electronically unless expressly agreed upon.
Applicability to regulatory compliance
This variation ensures electronic communications comply with regulatory standards.
All electronic communications under this Agreement shall comply with applicable regulatory requirements, including [specified regulations], to ensure their validity and enforceability.
Revocation of consent for electronic communications
This variation allows a party to revoke consent for electronic communications.
Either party may revoke its consent to electronic communications by providing written notice to the other party. Upon revocation, all future communications shall be conducted in writing and delivered physically.
Notification of changes to electronic communication methods
This variation requires notice of changes to designated communication methods.
The parties agree to notify each other in writing of any changes to their designated email addresses or electronic platforms for communication under this Agreement. Until such notice is received, communications sent to the previously designated method shall remain valid.
Acknowledgment of electronic document integrity
This variation confirms the authenticity and integrity of electronic documents.
The parties agree that electronic documents transmitted under this Agreement shall be presumed authentic, provided they are delivered from the designated communication methods and remain unaltered.
Use of electronic communication in dispute resolution
This variation allows electronic communication for resolving disputes.
The parties may use electronic communications to initiate and conduct informal dispute resolution processes under this Agreement, provided all such communications are documented and retained.
Prohibition of certain electronic communications
This variation restricts the use of specific electronic communication channels.
The parties agree that communications via unsecured public platforms, such as social media or instant messaging applications, shall not be considered valid under this Agreement.
Assignment of responsibility for electronic communications
This variation assigns responsibility for managing electronic communication methods.
Each party shall designate an individual responsible for overseeing and managing electronic communications under this Agreement, ensuring their validity and security.
Contingency for electronic communication failures
This variation addresses failures in electronic communication methods.
In the event of a failure in the designated electronic communication method, the parties agree to use alternative methods, such as physical mail or courier services, until the issue is resolved.
Integration of electronic communication records
This variation allows electronic records to be used as evidence.
The parties agree that electronic communications, including emails and digital records, shall be admissible as evidence in any legal or regulatory proceedings related to this Agreement.
Compliance with electronic signature laws
This variation ensures compliance with applicable electronic signature legislation.
The parties confirm that electronic signatures used under this Agreement shall comply with the requirements of [applicable electronic signature legislation], ensuring their validity and enforceability.
Electronic communications for force majeure notifications
This variation applies to sending force majeure notices electronically.
The parties agree that any force majeure notifications under this Agreement may be sent electronically to the designated email addresses and shall be deemed received upon acknowledgment by the recipient.
Electronic communications for invoice submissions
This variation addresses the submission of invoices through electronic means.
Invoices issued under this Agreement may be submitted electronically to the email address specified by the recipient, and shall be considered valid upon receipt confirmation by the recipient.
Authorization of electronic meeting minutes
This variation allows meeting minutes to be shared and approved electronically.
Minutes of meetings related to this Agreement may be prepared, shared, and approved electronically, provided all parties acknowledge receipt and agreement to the contents.
Electronic communications for termination notices
This variation allows termination notices to be sent electronically.
Termination notices under this Agreement may be sent electronically to the designated email addresses of the parties, provided a confirmation of receipt is obtained from the recipient.
Electronic communications for performance updates
This variation applies to performance updates communicated via electronic means.
All performance updates required under this Agreement may be delivered electronically to the specified email addresses of the parties, and shall be considered effective upon acknowledgment by the recipient.
Standardization of electronic communication formats
This variation requires the use of specific formats for electronic communications.
The parties agree to use standardized formats, such as PDFs or digitally signed documents, for all electronic communications under this Agreement to ensure consistency and authenticity.
Electronic communications for audit requests
This variation applies to audit-related communications conducted electronically.
Requests for audits and related documentation under this Agreement may be sent electronically, provided such requests are acknowledged and responded to within the agreed time frame.
Prioritization of encrypted communications
This variation mandates the use of encrypted channels for sensitive communications.
Any electronic communication involving sensitive or confidential information under this Agreement must be sent using encrypted methods approved by both parties.
Electronic communications for extension requests
This variation applies to requests for extending deadlines communicated electronically.
Requests for extensions of deadlines or performance periods under this Agreement may be submitted electronically and shall be deemed effective upon written acknowledgment by the recipient.
Electronic communications for dispute escalation
This variation allows electronic communication for escalating disputes.
Any escalation of disputes under this Agreement may be initiated via electronic communication to the designated escalation contact, and shall be considered valid upon receipt confirmation.
Recording of electronic correspondence
This variation permits the recording and storage of electronic communications.
The parties agree to maintain records of all electronic communications related to this Agreement for a minimum of [specified period] to ensure traceability and compliance.
Exclusion of informal electronic communications
This variation excludes informal methods from being recognized as valid.
Informal electronic communications, such as text messages or instant messaging, shall not be considered valid or binding under this Agreement unless explicitly agreed otherwise.
Timelines for electronic communication responses
This variation sets response deadlines for electronic communications.
The parties agree to respond to all electronic communications under this Agreement within [specified time frame] unless otherwise stated, ensuring timely resolution of issues.
Use of electronic communications for progress reports
This variation applies to submitting progress reports electronically.
All progress reports required under this Agreement may be submitted electronically to the designated recipient and shall be considered valid upon receipt confirmation.
Validation of timestamps in electronic communications
This variation ensures the accuracy of timestamps in electronic communications.
The parties agree that the timestamps on electronic communications, as recorded by the sender's system, shall serve as the official time of transmission unless contested by the recipient.
Assignment of electronic communication contacts
This variation designates specific contacts for managing electronic communications.
Each party shall assign a designated representative responsible for managing electronic communications under this Agreement, including ensuring timely responses and accuracy.
Notifications of breaches via electronic communications
This variation allows breach notifications to be sent electronically.
Any notifications of breaches under this Agreement may be sent electronically to the designated email address, provided acknowledgment is received from the recipient.
Integration of electronic communications with project management tools
This variation permits the use of project management tools for electronic communications.
The parties agree to integrate electronic communications under this Agreement with [specified project management tool], ensuring centralized tracking and management of all related correspondence.
Obligations for confirming receipt of electronic communications
This variation mandates confirmation of receipt for critical communications.
For critical electronic communications under this Agreement, the recipient shall confirm receipt within [specified time frame], failing which the sender may follow up through alternative channels.
Exclusion of liability for unauthorized electronic communications
This variation limits liability for unauthorized messages.
Neither party shall be liable for electronic communications not authorized or sent through the designated methods, provided immediate notification is given upon discovery of such unauthorized communications.
Electronic communications for delivery confirmations
This variation requires proof of delivery for electronically sent notices.
Any notices or communications sent electronically under this Agreement shall only be deemed delivered upon confirmation of receipt by the recipient, either through email acknowledgment or an automated system response.
Electronic communications for annual reporting
This variation applies to annual reports submitted electronically.
The parties agree that all annual reports required under this Agreement may be submitted electronically to the specified email addresses, and shall be deemed valid upon confirmation of receipt by the recipient.
Electronic communications for regulatory filings
This variation addresses the submission of regulatory filings via electronic means.
Regulatory filings required under this Agreement may be submitted electronically, provided they are transmitted to the agreed regulatory platform or recipient and confirmed as received.
Electronic communications for non-compliance warnings
This variation allows non-compliance warnings to be issued electronically.
Any warnings related to non-compliance with the terms of this Agreement may be delivered electronically to the designated email addresses, with confirmation of receipt required to validate the notice.
Electronic communications for order modifications
This variation applies to order changes communicated electronically.
Modifications to orders placed under this Agreement may be requested and confirmed via electronic communication, provided both parties explicitly acknowledge and document the changes.
Authentication of electronic communications
This variation requires authentication for electronic messages.
All electronic communications under this Agreement must be authenticated using [specified method, e.g., digital signatures], to ensure their validity and prevent unauthorized alterations.
Electronic communications for training notifications
This variation applies to notifications for scheduled training.
Notifications for scheduled training sessions under this Agreement may be sent electronically, provided they are delivered to the designated recipients and confirmed as received.
Revocation of electronic communication methods
This variation allows parties to revoke electronic communication channels.
Either party may revoke the use of specific electronic communication methods under this Agreement by providing prior written notice, after which alternative methods shall be used for all future correspondence.
Electronic communications for contract renewals
This variation applies to contract renewal discussions conducted electronically.
Discussions and agreements related to the renewal of this Agreement may be conducted electronically, provided that any final renewal terms are confirmed in writing and acknowledged by all parties.
Electronic communications for payment reminders
This variation allows payment reminders to be sent electronically.
The parties agree that payment reminders under this Agreement may be issued electronically to the specified email addresses, and shall be considered effective upon acknowledgment by the recipient.
Electronic communications for performance reviews
This variation applies to performance reviews conducted via electronic means.
Performance reviews and related feedback required under this Agreement may be exchanged electronically, provided all communications are documented and retained for record-keeping.
Secure portals for electronic communications
This variation mandates the use of secure portals for sensitive communications.
The parties agree to conduct all sensitive electronic communications under this Agreement through a secure portal designated by mutual consent, ensuring confidentiality and integrity.
Automatic tracking of electronic communications
This variation implements automatic tracking for all electronic messages.
All electronic communications under this Agreement shall be automatically tracked using [specified tool], to ensure delivery, receipt, and retention of messages.
Electronic communications for intellectual property rights
This variation applies to communications regarding intellectual property rights.
Notifications and updates related to intellectual property rights under this Agreement may be sent electronically, provided they are acknowledged and documented by both parties.
Electronic communications for compliance certifications
This variation addresses the submission of compliance certifications electronically.
Compliance certifications required under this Agreement may be submitted electronically, provided they are delivered in the agreed format and confirmed as received by the recipient.
Notification of system outages via electronic communication
This variation applies to system outage notifications sent electronically.
Any notifications of system outages affecting obligations under this Agreement may be delivered electronically, provided acknowledgment of receipt is obtained from the affected party.
Temporary suspension of electronic communication methods
This variation allows for the temporary suspension of electronic methods.
The parties may temporarily suspend the use of electronic communication methods during periods of technical difficulties, with all notices during such periods delivered via alternative means.
Use of timestamps for legal purposes
This variation ensures timestamps on electronic communications are legally valid.
The parties agree that timestamps recorded on electronic communications under this Agreement shall be considered legally valid and binding, unless disputed and proven otherwise.
Electronic communications for emergency alerts
This variation applies to emergency alerts sent electronically.
Emergency alerts required under this Agreement may be sent electronically to all designated contacts, with delivery confirmation required to validate the notice.
Prohibition of third-party electronic platforms
This variation prohibits the use of unauthorized third-party platforms.
The parties agree that no third-party electronic platforms, other than those explicitly designated under this Agreement, shall be used for official communications. Messages sent through unauthorized platforms shall not be considered valid.
Electronic communications for consent requests
This variation applies to seeking consent electronically for specific actions.
Requests for consent under this Agreement may be sent electronically to the designated email addresses, and shall be considered valid upon receipt of a written acknowledgment from the recipient.
Electronic communications for amendment proposals
This variation allows proposals for contract amendments to be submitted electronically.
Proposals for amendments to this Agreement may be sent electronically, provided they are acknowledged and documented by all parties before implementation.
Electronic communications for data breach notifications
This variation applies to notifying parties of data breaches via electronic means.
In the event of a data breach, the affected party shall notify the other party electronically within [specified time frame], with confirmation of receipt required to validate the notice.
Electronic communications for billing disputes
This variation addresses the submission of billing disputes electronically.
Any disputes related to billing under this Agreement may be submitted electronically, provided they are delivered to the designated contact and acknowledged within [specified time frame].
Electronic communications for performance metrics
This variation allows performance metrics to be reported electronically.
The parties agree that all performance metrics required under this Agreement may be submitted electronically to the specified email addresses and shall be deemed valid upon acknowledgment by the recipient.
Electronic communications for change orders
This variation applies to change orders communicated electronically.
All change orders under this Agreement may be proposed and confirmed electronically, provided both parties explicitly agree to the changes in writing.
Electronic communications for compliance updates
This variation addresses compliance updates communicated electronically.
Updates regarding compliance obligations under this Agreement may be delivered electronically, provided the communication is documented and confirmed by the recipient.
Use of electronic communications for periodic reports
This variation applies to submitting periodic reports via electronic means.
Periodic reports required under this Agreement may be delivered electronically to the designated contact, and shall be considered valid upon confirmation of receipt.
Electronic communications for notification of penalties
This variation applies to notifying parties of penalties imposed under the agreement.
Notices regarding penalties under this Agreement may be sent electronically, provided they include detailed explanations and are acknowledged by the recipient.
Electronic communications for service cancellations
This variation allows cancellation of services to be communicated electronically.
Service cancellations under this Agreement may be communicated electronically, provided the notice is delivered to the designated recipient and receipt is confirmed.
Electronic communications for warranty claims
This variation applies to warranty claims submitted electronically.
All warranty claims under this Agreement may be submitted electronically, provided they are delivered in the agreed format and acknowledged by the recipient.
Electronic communications for technical support requests
This variation addresses the submission of technical support requests electronically.
Requests for technical support under this Agreement may be made electronically, provided the request is documented and includes sufficient detail for resolution.
Electronic communications for renewal reminders
This variation applies to renewal reminders sent via electronic means.
Renewal reminders under this Agreement may be sent electronically to the designated email addresses and shall be considered effective upon confirmation of receipt.
Integration of electronic communications with CRM systems
This variation permits the use of CRM systems for communication tracking.
The parties agree to integrate electronic communications related to this Agreement with [specified CRM system], ensuring centralized tracking and efficient management of all correspondence.
Electronic communications for expense approvals
This variation allows expense approval requests to be submitted electronically.
Requests for approval of expenses under this Agreement may be submitted electronically, provided they include all supporting documentation and are confirmed by the recipient.
Electronic communications for non-renewal notices
This variation applies to notices of non-renewal sent electronically.
Notices of non-renewal under this Agreement may be sent electronically, provided they are delivered to the designated recipient and receipt is confirmed.
Electronic communications for pre-approval requests
This variation addresses pre-approval requests communicated electronically.
Any pre-approval requests required under this Agreement may be sent electronically, provided they are acknowledged and documented by the recipient.
Electronic communications for delivery instructions
This variation applies to delivery instructions communicated via electronic means.
Delivery instructions under this Agreement may be provided electronically, provided the instructions are clear, documented, and confirmed by the recipient.
Electronic communications for stakeholder updates
This variation allows updates for stakeholders to be communicated electronically.
Updates for stakeholders regarding the performance or status of obligations under this Agreement may be sent electronically, provided they are documented and retained.
Electronic communications for dispute resolution agreements
This variation applies to agreements reached during dispute resolution communicated electronically.
Any agreements reached during the dispute resolution process under this Agreement may be documented and confirmed electronically, provided all parties explicitly agree in writing.
Electronic communications for interim approvals
This variation addresses interim approvals communicated electronically.
Interim approvals required under this Agreement may be provided electronically, with explicit acknowledgment and documentation by both parties.
Electronic communications for audit results
This variation applies to communicating audit findings electronically.
The results of audits conducted under this Agreement may be delivered electronically to the designated recipient, provided the findings are documented and confirmed.
Electronic communications for milestone achievements
This variation allows milestone achievements to be reported electronically.
Notifications of milestone achievements under this Agreement may be sent electronically to the designated contact and shall be deemed valid upon acknowledgment by the recipient.
Electronic communications for emergency authorizations
This variation applies to emergency authorizations communicated electronically.
Emergency authorizations required under this Agreement may be communicated electronically, provided the communication is documented and promptly confirmed by the recipient.
Electronic communications for contract execution
This variation applies to executing contracts electronically.
The parties agree that this Agreement may be executed electronically, and electronic copies of the signed Agreement shall be deemed valid and binding.
Electronic communications for incident reporting
This variation applies to incident reports submitted electronically.
All incident reports required under this Agreement may be submitted electronically to the designated contact, and shall be deemed effective upon receipt confirmation.
Electronic communications for feedback collection
This variation allows feedback to be collected via electronic means.
Feedback required under this Agreement may be provided electronically through surveys or designated email addresses, and shall be documented for reference.
Electronic communications for stakeholder consents
This variation applies to obtaining stakeholder consents electronically.
Consents from stakeholders required under this Agreement may be sought and granted electronically, provided the communication is acknowledged and documented by all relevant parties.
Electronic communications for risk assessments
This variation addresses risk assessments conducted electronically.
Risk assessments required under this Agreement may be conducted and submitted electronically, provided all necessary data is included and confirmed by the recipient.
Electronic communications for late payment notices
This variation applies to notifying parties of late payments via electronic means.
Notices of late payments under this Agreement may be sent electronically to the designated email addresses, and shall be deemed effective upon acknowledgment by the recipient.
Electronic communications for onboarding procedures
This variation allows onboarding documents to be shared electronically.
All onboarding documents and instructions under this Agreement may be delivered electronically, provided they are clear, complete, and acknowledged by the recipient.
Electronic communications for agreement summaries
This variation applies to sharing summaries of agreements electronically.
Summaries of the terms of this Agreement may be provided electronically to all relevant parties, provided the summaries are documented and confirmed.
Electronic communications for certification renewals
This variation addresses certification renewals communicated electronically.
Requests and approvals for certification renewals under this Agreement may be conducted electronically, provided all communications are documented and acknowledged.
Electronic communications for pre-launch approvals
This variation applies to approvals required before project launches.
All pre-launch approvals under this Agreement may be communicated electronically, provided they are explicitly acknowledged and retained for records.
Electronic communications for meeting schedules
This variation allows meeting schedules to be coordinated electronically.
Meeting schedules and updates under this Agreement may be communicated electronically, and shall be considered effective upon acknowledgment by all relevant parties.
Electronic communications for corrective action plans
This variation addresses corrective action plans shared electronically.
Corrective action plans required under this Agreement may be submitted electronically to the designated recipient, and shall be deemed effective upon acknowledgment.
Electronic communications for assignment notifications
This variation applies to notifications of assignment of rights or obligations.
Notifications of assignment under this Agreement may be delivered electronically, provided they are acknowledged and retained by the recipient.
Electronic communications for expiration reminders
This variation allows for reminders about contract expiration to be sent electronically.
Expiration reminders for this Agreement may be sent electronically to the designated contact, and shall be deemed effective upon acknowledgment by the recipient.
Electronic communications for collaborative updates
This variation applies to updates shared during collaboration electronically.
All updates regarding collaborative efforts under this Agreement may be communicated electronically, provided the updates are documented and confirmed.
Electronic communications for delegation of authority
This variation applies to delegations of authority communicated electronically.
Delegations of authority under this Agreement may be communicated electronically, provided the delegations are explicitly documented and acknowledged by all relevant parties.
Electronic communications for regulatory notices
This variation allows regulatory notices to be issued electronically.
All regulatory notices required under this Agreement may be sent electronically to the designated regulatory contact, and shall be deemed effective upon acknowledgment.
Electronic communications for asset transfers
This variation applies to notifications regarding asset transfers communicated electronically.
Notifications regarding asset transfers under this Agreement may be delivered electronically, provided they include all relevant details and are acknowledged by the recipient.
Electronic communications for variance approvals
This variation addresses approvals for variances communicated electronically.
Variance approvals required under this Agreement may be submitted electronically, provided they are documented and confirmed by all relevant parties.
Electronic communications for employee agreements
This variation applies to employee agreements executed or updated electronically.
Employee agreements under this Agreement may be executed or updated electronically, provided all parties acknowledge the validity of the electronic documents.
Electronic communications for maintenance schedules
This variation applies to maintenance schedules shared electronically.
Maintenance schedules required under this Agreement may be delivered electronically, provided they are clear, documented, and acknowledged by the recipient.
Electronic communications for regulatory filings amendments
This variation applies to amendments to regulatory filings communicated electronically.
Amendments to regulatory filings under this Agreement may be submitted electronically, provided they comply with applicable laws and are acknowledged by the relevant regulatory authority.
Electronic communications for dispute mediation
This variation applies to mediation proceedings conducted electronically.
Mediation proceedings under this Agreement may be initiated and conducted electronically, provided all parties agree to the format and retain records of all communications.
Electronic communications for legal notices
This variation applies to legal notices issued electronically.
Legal notices required under this Agreement may be delivered electronically, provided they are sent to the designated recipient and acknowledged to confirm receipt.
Electronic communications for environmental compliance
This variation applies to environmental compliance reports submitted electronically.
Reports and updates regarding environmental compliance under this Agreement may be delivered electronically, provided they are documented and acknowledged by the recipient.
Electronic communications for return authorizations
This variation addresses return authorizations communicated electronically.
All return authorizations required under this Agreement may be submitted electronically to the designated contact, and shall be deemed valid upon confirmation of receipt.
Electronic communications for resource allocation
This variation applies to resource allocation updates shared electronically.
Updates regarding resource allocation under this Agreement may be communicated electronically, provided they are documented and retained for reference.
Electronic communications for alternative dispute resolution (ADR)
This variation allows ADR processes to be conducted electronically.
Any alternative dispute resolution processes under this Agreement may be initiated and conducted electronically, provided all parties agree and retain records of communications.
Electronic communications for liability disclaimers
This variation applies to liability disclaimers communicated electronically.
Liability disclaimers required under this Agreement may be issued electronically, provided they are clear, documented, and acknowledged by the recipient.
This article contains general legal information and does not contain legal advice. Cobrief is not a law firm or a substitute for an attorney or law firm. The law is complex and changes often. For legal advice, please ask a lawyer.