Facilities clause: Copy, customize, and use instantly
Introduction
A facilities clause outlines the responsibilities and expectations regarding the use and maintenance of physical spaces or resources provided to employees, contractors, or other parties involved in an agreement. This clause ensures that all parties understand their rights, obligations, and the proper use of the facilities in question.
Below are templates for facilities clauses tailored to different scenarios. Copy, customize, and insert them into your agreement.
General facilities use clause
This variation applies broadly to the use of facilities.
The parties agree that all facilities provided under this Agreement, including office spaces, equipment, and other resources, shall be used solely for the purposes defined in this Agreement. The facilities shall be maintained in good condition, and any damages caused by misuse shall be the responsibility of the party responsible for the damage.
Facilities maintenance and upkeep clause
This variation outlines responsibilities for maintenance and upkeep of facilities.
The parties agree that the [Owner/Provider] will maintain the facilities, including all common areas, equipment, and utilities, in a safe and functional condition. Any issues related to the condition of the facilities should be reported promptly, and the [Owner/Provider] is responsible for repairing any damages, except those caused by negligence or misuse by the [Tenant/Employee].
Facilities access clause
This variation specifies access to facilities for specific individuals.
The parties agree that access to the facilities will be provided to [designated personnel/parties] during normal business hours, unless otherwise specified. Unauthorized access to the facilities by any other individuals is prohibited unless prior written consent is obtained from the [facility owner/manager].
Facilities security and safety clause
This variation applies to security and safety measures within the facilities.
The parties agree to implement and adhere to all applicable safety and security protocols while using the facilities. This includes securing access points, ensuring fire safety measures are in place, and complying with health and safety regulations to prevent accidents and injuries.
Facilities for exclusive use clause
This variation applies when facilities are provided for exclusive use.
The [Tenant/Employee] shall have exclusive use of the facilities located at [specific location] for the duration of this Agreement. The [Tenant/Employee] agrees to use the facilities solely for the activities outlined in this Agreement and to keep the facilities in good working order during the term of use.
Facilities for shared use clause
This variation applies when facilities are shared by multiple parties.
The parties agree that the facilities, including [specific resources], shall be used on a shared basis. Each party shall respect the others’ scheduled use times, keep the shared spaces clean and orderly, and notify the other parties of any required maintenance or repairs promptly.
Facilities utilities and services clause
This variation applies to the provision of utilities and services.
The [Owner/Provider] agrees to provide essential utilities, including electricity, water, heating, and internet, necessary for the operation of the facilities. The [Tenant/Employee] agrees to use these utilities in accordance with the agreed-upon usage guidelines and to notify the [Owner/Provider] of any issues with the utilities promptly.
Facilities for remote working clause
This variation applies to facilities provided for remote workers.
The parties agree that the facilities, including office equipment and software, provided to remote workers under this Agreement will be used exclusively for work-related purposes. The [Company/Employer] will provide necessary tools and equipment to ensure the worker can perform their duties effectively from their home or designated remote location.
Facilities for special events clause
This variation applies to the use of facilities for special events.
The [Party/Organization] shall have the right to use the facilities for special events, such as [specific events like meetings, conferences, etc.]. The [Party/Organization] agrees to ensure that the facilities are returned to their original condition after the event and that all necessary permissions are obtained prior to the event.
Facilities termination and return clause
This variation applies when the use of facilities is terminated.
Upon termination of this Agreement, the [Tenant/Employee] shall vacate the facilities and return all equipment, materials, and keys provided by the [Owner/Provider]. The facilities should be left in good condition, with any damage, beyond normal wear and tear, being the responsibility of the [Tenant/Employee].
Facilities use and condition clause
This variation applies to the condition and permissible use of facilities.
The parties agree that the [Tenant/Employee] will use the facilities provided under this Agreement solely for the purposes outlined in this Agreement. The [Tenant/Employee] is responsible for maintaining the facilities in good condition and shall promptly notify the [Owner/Provider] of any damages or maintenance needs.
Facilities cleaning and upkeep clause
This variation applies to responsibilities for cleaning and upkeep.
The [Tenant/Employee] agrees to keep the facilities clean and orderly during the term of use. The [Owner/Provider] will be responsible for professional cleaning services for shared spaces, while the [Tenant/Employee] is responsible for cleaning their designated workspace or private areas.
Facilities insurance and liability clause
This variation applies to insurance and liability for the use of facilities.
The parties agree that the [Tenant/Employee] will maintain adequate insurance coverage for their use of the facilities, including coverage for personal property and liability. The [Owner/Provider] is responsible for insuring the facilities themselves but not for any personal property of the [Tenant/Employee].
Facilities access hours clause
This variation applies to the hours during which facilities can be accessed.
The [Tenant/Employee] is permitted to access the facilities between the hours of [start time] and [end time], unless otherwise agreed upon. Any access outside of these hours requires prior written consent from the [Owner/Provider].
Facilities compliance with laws clause
This variation applies to ensuring facilities comply with applicable laws and regulations.
The parties agree that the facilities shall comply with all applicable local, state, and federal laws, including health and safety regulations. The [Owner/Provider] is responsible for ensuring the facilities meet these requirements, while the [Tenant/Employee] agrees to abide by all applicable rules and regulations during their use.
Facilities for temporary use clause
This variation applies to facilities being used temporarily.
The [Tenant/Employee] is permitted to use the facilities for temporary purposes outlined in this Agreement. The [Tenant/Employee] agrees to vacate the facilities upon termination of this Agreement or upon request by the [Owner/Provider], ensuring all items are removed and the facilities are left in good condition.
Facilities for exclusive access to equipment clause
This variation applies when certain equipment within the facilities is exclusively available to one party.
The [Tenant/Employee] shall have exclusive access to the equipment located within the facilities, including [specific equipment]. The [Tenant/Employee] agrees not to allow others to use the equipment without prior written consent from the [Owner/Provider], and to ensure that all equipment is used in accordance with the manufacturer's guidelines.
Facilities for multi-party use clause
This variation applies to shared access to facilities by multiple parties.
The parties agree to share access to the facilities in accordance with a mutually agreed schedule. Each party will ensure that their use of the facilities does not interfere with the other party’s use and will cooperate in scheduling the use of shared spaces or resources.
Facilities for maintenance and repair access clause
This variation applies to access for maintenance and repairs.
The [Owner/Provider] reserves the right to access the facilities at reasonable times for the purpose of inspecting, maintaining, or repairing the facilities. The [Tenant/Employee] will be notified in advance of any scheduled maintenance or repairs, unless an emergency situation requires immediate action.
Facilities improvement and modification clause
This variation applies to improving or modifying the facilities.
The [Tenant/Employee] agrees not to make any alterations, improvements, or modifications to the facilities without prior written consent from the [Owner/Provider]. Any approved modifications shall be at the [Tenant/Employee]’s expense and shall become part of the facilities upon completion.
Facilities for special accommodation clause
This variation applies to facilities provided for special accommodations.
The parties agree that the [Owner/Provider] will provide facilities that meet specific accommodation needs, including [list specific needs such as disability access, equipment for special work, etc.]. The [Tenant/Employee] agrees to ensure the proper use and maintenance of these facilities, and to notify the [Owner/Provider] of any issues related to accommodations.
Facilities for access to confidential documents clause
This variation applies to access to facilities containing confidential documents.
The [Tenant/Employee] is authorized to access specific areas of the facilities where confidential documents and information are stored. The [Tenant/Employee] agrees to handle all confidential materials in accordance with applicable confidentiality and security policies and return or securely store any documents when no longer needed.
Facilities for employee wellness programs clause
This variation applies to the use of facilities for wellness programs.
The parties agree to provide access to wellness facilities, such as gyms or break areas, to employees during business hours. The [Owner/Provider] will ensure that these facilities are well-maintained, and the [Tenant/Employee] agrees to follow all usage guidelines, including health and safety protocols.
Facilities for event hosting clause
This variation applies to the use of facilities for hosting events.
The [Tenant/Employee] is permitted to use the facilities to host events, such as conferences or team-building activities, under the terms of this Agreement. The [Tenant/Employee] agrees to book the event space in advance and ensure the facilities are restored to their original condition after each event.
Facilities for parking clause
This variation applies to parking provisions within the facility.
The [Owner/Provider] agrees to provide parking spaces for the [Tenant/Employee] in the facility’s designated parking areas. The [Tenant/Employee] agrees to follow all parking guidelines and ensure that their vehicles do not obstruct access to other areas of the facility.
Facilities for shared resources clause
This variation applies to shared use of resources within the facility.
The parties agree that the resources within the facility, including [specific resources such as printers, meeting rooms, etc.], will be shared. Each party is responsible for ensuring that these resources are used efficiently and returned to their original state after use.
Facilities for maintenance of common areas clause
This variation applies to the upkeep of common areas within the facility.
The [Owner/Provider] is responsible for the maintenance and cleaning of all common areas within the facility, including hallways, restrooms, and shared meeting spaces. The [Tenant/Employee] agrees to keep these areas clean and report any damage or safety concerns promptly.
Facilities for internet and technology services clause
This variation applies to the use of internet and other technology services within the facility.
The [Owner/Provider] agrees to provide reliable internet and other necessary technology services to support the [Tenant/Employee] in performing their duties. The [Tenant/Employee] agrees to use these services responsibly and report any technical issues to the [Owner/Provider] immediately.
Facilities for emergency preparedness clause
This variation applies to the facilities' emergency preparedness measures.
The [Owner/Provider] will ensure that the facilities comply with all necessary safety regulations and are equipped with emergency supplies, such as first aid kits, fire extinguishers, and evacuation plans. The [Tenant/Employee] agrees to familiarize themselves with these emergency procedures and cooperate with the [Owner/Provider] in case of an emergency.
Facilities for use during holidays or closures clause
This variation applies to facilities' availability during holidays or closures.
The [Owner/Provider] will provide access to the facilities during the holidays and periods of closure, as necessary, based on the specific needs of the [Tenant/Employee]. The [Tenant/Employee] agrees to schedule facility use in advance and to follow any additional rules or restrictions that apply during these times.
Facilities for storage of materials clause
This variation applies to the storage of materials within the facility.
The [Tenant/Employee] may use designated storage areas within the facility to store materials, equipment, or personal items. The [Tenant/Employee] agrees to ensure that all stored items are properly organized, labeled, and do not pose a risk to facility safety or operations.
Facilities for access to business equipment clause
This variation applies to the use of business equipment within the facility.
The [Owner/Provider] agrees to provide access to necessary business equipment, including [list of equipment], for the [Tenant/Employee]'s use during the term of this Agreement. The [Tenant/Employee] agrees to use this equipment responsibly and maintain it in good condition.
Facilities for safety and compliance clause
This variation applies to safety and compliance requirements within the facility.
The [Owner/Provider] agrees to ensure that all facilities comply with applicable health and safety regulations. The [Tenant/Employee] agrees to follow all safety protocols and immediately report any hazards or safety concerns to the [Owner/Provider].
Facilities for break areas clause
This variation applies to the use of break areas within the facility.
The [Owner/Provider] agrees to provide break areas for employees to rest during working hours. The [Tenant/Employee] agrees to respect the designated break times and ensure that the break areas are kept clean and orderly.
Facilities for energy efficiency and sustainability clause
This variation applies to energy efficiency initiatives within the facility.
The parties agree to work together to promote energy efficiency and sustainability within the facilities. The [Owner/Provider] will implement energy-saving measures, and the [Tenant/Employee] agrees to minimize energy consumption by adhering to sustainability practices, such as turning off equipment when not in use.
Facilities for private office use clause
This variation applies to private office spaces within the facility.
The [Tenant/Employee] will have exclusive use of the designated private office space within the facility. The [Tenant/Employee] agrees to keep the office space in good condition and notify the [Owner/Provider] of any necessary repairs or maintenance.
Facilities for meeting rooms clause
This variation applies to meeting room reservations and usage.
The [Tenant/Employee] may reserve meeting rooms within the facility for business purposes. Reservations should be made in advance, and the [Tenant/Employee] agrees to return the meeting rooms to their original condition after use, including cleaning up and ensuring all equipment is functioning.
Facilities for fire safety equipment clause
This variation applies to fire safety equipment within the facility.
The [Owner/Provider] will ensure that all facilities are equipped with fire safety equipment, including fire extinguishers and alarms. The [Tenant/Employee] agrees to familiarize themselves with the location and proper use of this equipment and to comply with all fire safety protocols.
Facilities for internet access and security clause
This variation applies to internet access and security provisions within the facility.
The [Owner/Provider] agrees to provide secure internet access for the [Tenant/Employee] within the facility. The [Tenant/Employee] agrees to follow all security protocols, including using strong passwords and refraining from accessing unauthorized websites or networks while using the facility's internet.
Facilities for waste disposal and recycling clause
This variation applies to waste disposal and recycling services.
The [Owner/Provider] agrees to provide waste disposal and recycling services within the facility. The [Tenant/Employee] agrees to dispose of all waste in the designated bins and participate in recycling programs as outlined by the [Owner/Provider].
This article contains general legal information and does not contain legal advice. Cobrief is not a law firm or a substitute for an attorney or law firm. The law is complex and changes often. For legal advice, please ask a lawyer.