Scope changes clause: Copy, customize, and use instantly
Introduction
A scope changes clause outlines the procedures for handling any modifications or alterations to the agreed-upon scope of work during the execution of a contract. It ensures that both parties are clear on how scope changes will be managed, including approval processes, adjustments to timelines, and potential costs involved.
Below are templates for scope changes clauses tailored to different scenarios. Copy, customize, and insert them into your agreement.
Standard scope changes clause
This version includes a general process for scope changes.
Any changes to the scope of work outlined in this Agreement must be agreed upon in writing by both parties. The [Company] shall submit a written request detailing the proposed changes, including the reason for the change, the impact on the project timeline, and any adjustments to costs. No changes shall be made without the prior written approval of the [Government Agency].
Scope changes clause with additional costs due to changes
This version includes costs for changes.
If changes to the scope of work result in additional costs, the [Company] will submit a revised cost estimate to the [Government Agency] for approval. No work related to the change will proceed until the revised costs are approved. The [Government Agency] shall be responsible for paying any additional costs incurred as a result of the approved scope changes.
Scope changes clause with time extensions for changes
This version includes time extensions for changes.
If changes to the scope of work result in delays or require an extension of the project timeline, the [Company] shall submit a request for a new schedule, which must be approved by the [Government Agency]. The timeline may be adjusted accordingly to accommodate the scope change.
Scope changes clause with impact on deliverables
This version includes impact on deliverables.
Any scope changes that affect the deliverables outlined in [Schedule X] will require the parties to renegotiate the specific terms related to delivery. The [Company] will submit revised deliverable schedules and ensure that any additional resources or time required are approved by the [Government Agency].
Scope changes clause with formal change order process
This version includes a formal change order process.
All scope changes must be documented via a formal change order, which must be signed by both parties before the change is implemented. The change order will include a description of the change, an updated timeline, a revised cost estimate, and the impact on the project’s objectives.
Scope changes clause with limits on scope expansion
This version includes limits on scope expansion.
The scope of this Agreement may not be expanded without the express written consent of both parties. Any proposed changes that significantly alter the scope of the original Agreement, as determined by the [Government Agency], may be subject to renegotiation of terms, including pricing and timelines.
Scope changes clause with review and approval process
This version includes a review and approval process.
The [Company] will submit any proposed scope changes to the [Government Agency] for review. The [Government Agency] shall have [X] days to approve or reject the proposed changes. No scope changes shall be implemented without written approval from the [Government Agency].
Scope changes clause with notification of impact on costs and schedule
This version includes notification of impact on costs and schedule.
The [Company] agrees to notify the [Government Agency] of any proposed scope changes that will affect the cost or schedule of the project. The notification must include an assessment of the impact on the overall budget, timeline, and deliverables, along with any necessary adjustments to the project plan.
Scope changes clause with client-requested changes
This version includes client-requested changes.
If the [Government Agency] requests any changes to the scope of work, the [Company] will provide a cost estimate and revised timeline for approval. Once the changes are approved by the [Government Agency], the [Company] will implement them in accordance with the updated terms.
Scope changes clause with no obligation to accept changes
This version includes no obligation to accept changes.
The [Company] is not obligated to accept any proposed changes to the scope of work unless such changes are approved in writing by both parties. The [Government Agency] acknowledges that certain proposed changes may not be feasible within the constraints of the original project goals.
Scope changes clause with scope reduction option
This version includes scope reduction option.
If the [Government Agency] requires a reduction in the scope of work, the [Company] will adjust the project deliverables and associated timelines accordingly. Any reductions in scope may result in a corresponding reduction in costs, subject to negotiation between the parties.
Scope changes clause with emergency change procedures
This version includes emergency change procedures.
In the event of an emergency or unforeseen circumstance requiring an immediate change to the scope of work, the [Company] may implement changes without prior approval. However, the [Company] must notify the [Government Agency] within [X] hours of any emergency change and provide a written summary of the changes made.
Scope changes clause with impact on performance guarantees
This version includes the impact on performance guarantees.
Any changes to the scope of work will not affect the performance guarantees unless the changes are substantial enough to alter the expected outcomes of the project. If performance guarantees are impacted, both parties will renegotiate the terms of the guarantees to reflect the changes.
Scope changes clause with fixed-price contract adjustments
This version includes fixed-price contract adjustments.
For fixed-price contracts, any changes to the scope of work that result in additional costs will be negotiated and agreed upon by both parties before implementation. The [Company] will provide a revised fixed-price estimate that reflects the approved changes to the scope.
Scope changes clause with force majeure exceptions
This version includes force majeure exceptions.
In the event of a force majeure situation, the [Company] may request changes to the scope of work to accommodate delays or other impacts resulting from the force majeure event. Any such changes will be reviewed and approved by the [Government Agency] in accordance with applicable contract terms.
Scope changes clause with periodic review of scope
This version includes a periodic review of scope.
The [Company] and the [Government Agency] will review the scope of work every [X] months to ensure that it remains aligned with the project goals. If adjustments are needed, the parties will agree upon changes to the scope, timeline, and costs at that time.
Scope changes clause with restrictions on scope creep
This version includes restrictions on scope creep.
The [Company] agrees to prevent scope creep and ensure that any changes to the scope of work are strictly controlled and approved through the formal change order process. The [Company] shall not unilaterally add or expand the scope without written consent from the [Government Agency].
Scope changes clause with documentation of scope alterations
This version includes documentation of scope alterations.
All alterations to the scope of work must be documented in writing and signed by both parties. The documentation will include a description of the changes, reasons for the alterations, and any impact on the budget, timeline, or deliverables.
Scope changes clause with termination rights for scope changes
This version includes termination rights for scope changes.
If the scope of work changes substantially during the term of this Agreement, the [Government Agency] has the right to terminate the Agreement with [X] days' notice. In such cases, the [Company] will be compensated for work completed up to the point of termination.
Scope changes clause with clear documentation of impact
This version includes clear documentation of impact.
The [Company] shall submit a detailed document describing the impact of any proposed scope changes on the project’s timeline, budget, and deliverables. The [Government Agency] will review and approve the proposed changes before implementation.
Scope changes clause with written approval requirement
This version includes a written approval requirement.
No changes to the scope of work shall be executed unless the [Government Agency] provides written approval. All proposed changes must be submitted in writing and include a justification for the modification.
Scope changes clause with review of resource allocation
This version includes a review of resource allocation.
The [Company] agrees to review and adjust the resource allocation for any changes to the scope of work. This review will include an assessment of whether additional personnel or equipment is required to meet the revised project objectives.
Scope changes clause with budget reallocation approval
This version includes budget reallocation approval.
Any reallocation of the project’s budget resulting from scope changes must be approved by the [Government Agency]. The [Company] will provide a revised budget outlining the adjustments before any changes are made.
Scope changes clause with project delay notification
This version includes a project delay notification.
The [Company] shall notify the [Government Agency] immediately if a scope change causes a delay in the project timeline. The [Company] will provide an updated timeline with a revised completion date based on the approved changes.
Scope changes clause with pre-approved change thresholds
This version includes pre-approved change thresholds.
Minor changes to the scope of work that do not exceed [X]% of the original project cost or timeline do not require formal approval from the [Government Agency]. However, the [Company] must provide a written notification outlining the changes.
Scope changes clause with detailed change request form
This version includes a detailed change request form.
The [Company] shall submit a detailed change request form for any proposed modifications to the scope. The form will include a description of the change, a revised project plan, and an updated budget estimate. No changes will be implemented without the approval of the [Government Agency].
Scope changes clause with performance evaluation post-change
This version includes a performance evaluation post-change.
After the scope change is implemented, the [Company] will conduct a performance evaluation to assess the impact of the change on the project’s progress and objectives. The results will be shared with the [Government Agency] for review.
Scope changes clause with modification of deliverables
This version includes modification of deliverables.
Any changes to the scope of work that affect the project deliverables will require modifications to the deliverable deadlines and quality expectations. Both parties must agree in writing to any revised deliverables before the changes are finalized.
Scope changes clause with contingency planning
This version includes contingency planning.
The [Company] agrees to establish contingency plans for any changes to the scope of work that may cause delays or affect project costs. These plans will be submitted to the [Government Agency] for approval prior to the implementation of scope changes.
Scope changes clause with mutual agreement on modifications
This version includes mutual agreement on modifications.
The [Company] and the [Government Agency] mutually agree that any modifications to the project scope will require a formal discussion and agreement before any changes are made. Both parties must sign off on any modifications to the scope.
Scope changes clause with resource cost adjustments
This version includes resource cost adjustments.
The [Company] will adjust the cost of resources based on any changes to the scope of work. These adjustments will be outlined in a revised budget and must be approved by the [Government Agency] before additional costs are incurred.
Scope changes clause with timeline re-evaluation
This version includes timeline re-evaluation.
The [Company] agrees to re-evaluate the project timeline whenever scope changes occur. A revised timeline will be submitted to the [Government Agency] for approval, detailing new milestones and deadlines based on the revised scope.
Scope changes clause with approval for additional services
This version includes approval for additional services.
Any additional services outside the original scope of work, requested by the [Government Agency], must be approved in writing. These additional services may result in revised costs and timelines, which will be negotiated and agreed upon by both parties.
Scope changes clause with impact on project goals
This version includes impact on project goals.
The [Company] will assess the impact of any scope changes on the original project goals. If the changes compromise the ability to meet the project’s goals, both parties will discuss alternative solutions and adjust the scope accordingly.
Scope changes clause with cost-sharing for additional work
This version includes cost-sharing for additional work.
If scope changes require additional work not covered by the initial budget, the [Company] and the [Government Agency] may agree to share the additional costs. The terms of cost-sharing will be negotiated and documented in a formal agreement.
Scope changes clause with approval of subcontractor scope changes
This version includes approval for subcontractor scope changes.
Any scope changes proposed by subcontractors must be approved by the [Company] and the [Government Agency]. The [Company] agrees to ensure that all subcontractors comply with the same scope change procedures and obtain approval for any changes to their portion of the work.
Scope changes clause with notice of unanticipated changes
This version includes notice of unanticipated changes.
If unanticipated changes arise during the project that affect the scope of work, the [Company] will promptly notify the [Government Agency] and propose solutions. Any unanticipated changes will be reviewed and approved by the [Government Agency] before being implemented.
Scope changes clause with responsibility for additional costs
This version includes responsibility for additional costs.
If scope changes result in additional costs, the [Company] will be responsible for absorbing any costs that exceed the original budget, unless the [Government Agency] approves the increased costs in writing.
Scope changes clause with project completion adjustment
This version includes project completion adjustment.
If the scope of work changes significantly, the [Company] and the [Government Agency] will jointly review the project completion date and adjust the final deadline accordingly. The adjustment will reflect the additional time required to accommodate the changes.
Scope changes clause with restrictions on unapproved scope changes
This version includes restrictions on unapproved scope changes.
No scope changes shall be implemented without prior written approval from the [Government Agency]. The [Company] acknowledges that any unauthorized scope changes may result in the [Government Agency] withholding payment or terminating the Agreement.
Scope changes clause with assessment of project impact
This version includes assessment of project impact.
The [Company] will assess the impact of any scope changes on the overall project, including potential impacts on the schedule, resources, and cost. This assessment will be provided to the [Government Agency] for review and approval before any changes are made.
Scope changes clause with contingency fund use
This version includes the use of a contingency fund.
In the event of scope changes, the [Company] may use the contingency fund, if available, to cover additional costs incurred due to the changes. The [Government Agency] must approve the use of contingency funds in writing before they can be accessed.
Scope changes clause with impact on project schedule
This version includes the impact on the project schedule.
Any changes to the scope of work that result in an extension of the project schedule will require a revised timeline, which must be approved by the [Government Agency]. The [Company] will provide a detailed explanation of the reasons for the delay and the adjusted schedule.
Scope changes clause with approval for scope reductions
This version includes approval for scope reductions.
If the [Government Agency] requests a reduction in the scope of work, the [Company] will submit a revised project plan reflecting the changes. Any reduction in scope will be subject to approval by the [Government Agency] before implementation.
Scope changes clause with notification of impact on quality
This version includes notification of quality impact.
The [Company] shall notify the [Government Agency] if any scope changes are likely to affect the quality of the deliverables. The [Government Agency] will review the proposed changes and determine whether additional measures are required to maintain quality standards.
Scope changes clause with feasibility review
This version includes a feasibility review.
The [Company] agrees to conduct a feasibility review of any proposed scope changes before they are submitted for approval. This review will assess the technical, financial, and operational feasibility of the proposed changes.
Scope changes clause with adjustments to project budget
This version includes budget adjustments.
Any changes to the scope of work that result in an increase or decrease in the project budget must be approved by the [Government Agency]. A revised budget, including a breakdown of the adjusted costs, will be submitted for review and approval.
Scope changes clause with inclusion of stakeholder feedback
This version includes stakeholder feedback.
The [Company] agrees to incorporate feedback from key stakeholders before submitting any scope change requests. The feedback will be reviewed and included in the scope change documentation to ensure alignment with stakeholder expectations.
Scope changes clause with responsibility for change documentation
This version includes responsibility for change documentation.
The [Company] shall document all scope changes in writing and provide a detailed description of the change, its impact, and the associated costs. The documentation will be submitted to the [Government Agency] for review and approval before any changes are made.
Scope changes clause with periodic scope evaluations
This version includes periodic scope evaluations.
The [Company] and the [Government Agency] agree to conduct periodic evaluations of the scope of work to ensure that the project remains on track. These evaluations will be used to assess the need for any scope changes and to adjust the project plan accordingly.
Scope changes clause with approval for design modifications
This version includes approval for design modifications.
Any design modifications that affect the scope of work must be approved by the [Government Agency] before implementation. The [Company] will provide updated design documentation for review and approval as part of the scope change process.
Scope changes clause with scheduling adjustments due to changes
This version includes scheduling adjustments.
The [Company] will make any necessary adjustments to the project schedule resulting from approved scope changes. The adjusted schedule will be submitted to the [Government Agency] for approval, and no work will proceed without approval of the new timeline.
Scope changes clause with revised work breakdown structure
This version includes a revised work breakdown structure.
In the event of a scope change, the [Company] will provide a revised work breakdown structure (WBS) that reflects the new project tasks, milestones, and resource allocations. The revised WBS will be submitted to the [Government Agency] for approval.
Scope changes clause with temporary suspension of work
This version includes temporary suspension of work.
If significant scope changes are proposed, the [Company] may temporarily suspend work on the project until the [Government Agency] approves the proposed changes. The suspension period will be as short as possible, and the [Company] will promptly resume work upon approval.
Scope changes clause with third-party approval for changes
This version includes third-party approval.
If any scope changes involve third-party vendors or contractors, their approval must be obtained before proceeding with the change. The [Company] will ensure that all third-party agreements are aligned with the scope change and have been reviewed by the [Government Agency].
Scope changes clause with impact on project objectives
This version includes impact on project objectives.
The [Company] agrees to assess the potential impact of scope changes on the overall project objectives. If any changes are likely to affect the original goals, the [Company] will provide a revised project plan and seek approval from the [Government Agency] before proceeding.
Scope changes clause with scope clarification for unclear items
This version includes scope clarification.
If the scope of work contains any ambiguities or unclear items, the [Company] will request clarification from the [Government Agency] before proceeding with any changes. Once clarified, the scope will be updated to reflect the agreed-upon terms.
Scope changes clause with options for optional scope additions
This version includes optional scope additions.
The [Government Agency] may request additional work outside the current scope, which may be implemented at the [Company]’s discretion. Any optional scope additions will require written approval from the [Government Agency] and will be subject to negotiation of additional costs and timelines.
Scope changes clause with budgetary impact review
This version includes a budgetary impact review.
For any proposed scope change, the [Company] will conduct a review of the impact on the project budget. The revised budget will be submitted for approval, and no additional funds will be allocated without written consent from the [Government Agency].
Scope changes clause with consultation on schedule delays
This version includes consultation on schedule delays.
The [Company] will consult with the [Government Agency] if any scope changes are expected to cause delays in the project schedule. The parties will jointly agree on a revised schedule that accommodates the scope change and minimizes any disruption to the project.
Scope changes clause with conditions for scope expansion
This version includes conditions for scope expansion.
The [Company] may propose the expansion of the project scope with the approval of the [Government Agency]. The proposed expansion must align with the project objectives and may require additional funding, which will be subject to the approval process.
This article contains general legal information and does not contain legal advice. Cobrief is not a law firm or a substitute for an attorney or law firm. The law is complex and changes often. For legal advice, please ask a lawyer.