Facsimile: Overview, definition, and example
What is a facsimile?
A facsimile (often referred to as a "fax") is an exact copy or reproduction of a document, image, or other material, typically transmitted electronically or through a telephone line using a fax machine. The term "facsimile" comes from the Latin word fac simile, meaning "make alike" or "make similar." Facsimile transmission allows for the sending and receiving of physical documents remotely, preserving their content and layout. While fax machines were once commonly used in offices and businesses for quick document sharing, the use of facsimile transmission has decreased with the advent of digital communication technologies like email and cloud storage.
Why is a facsimile important?
Facsimiles are important because they provide a quick and reliable method for transmitting documents over distances without the need for physical delivery. In the past, faxing allowed businesses, legal entities, and government offices to share signed documents, contracts, and other important materials in a timely manner. While its use has declined due to more advanced technologies, the facsimile still has legal relevance in some contexts where signatures or specific formats are required. Facsimile transmissions also provide a form of documentation or evidence that can be used in legal and business transactions.
Understanding facsimile through an example
For example, a law firm needs to send a signed contract to a client or another attorney. Instead of mailing the physical document, the law firm uses a fax machine to send an exact copy of the contract. The receiving party gets a facsimile of the original document, which includes the same signatures, formatting, and content. This method of transmission ensures that the document can be shared immediately and that both parties have the same version of the document.
In another example, a company might use a facsimile to send a purchase order to a supplier. The facsimile of the order includes the exact terms and details of the transaction, ensuring that the supplier can process the order without any errors or misunderstandings.
An example of a facsimile clause
Here’s how a facsimile clause might appear in a contract:
“Any notices, consents, or approvals required to be given under this Agreement may be delivered by facsimile transmission to the numbers provided in the Contact Information section. A facsimile transmission shall be deemed to be an original document and effective as of the time of receipt by the intended recipient.”
Conclusion
A facsimile is a method for transmitting exact copies of documents, typically through fax machines. While its usage has decreased with newer technologies, facsimiles still provide an efficient and reliable way to send documents remotely. The legal recognition of facsimile transmissions continues in certain contexts, making it an important tool for quick, document-based communication.
This article contains general legal information and does not contain legal advice. Cobrief is not a law firm or a substitute for an attorney or law firm. The law is complex and changes often. For legal advice, please ask a lawyer.