Project scope: Overview, definition, and example
What is project scope?
Project scope defines the boundaries and objectives of a project, outlining what is included and excluded in the work that will be performed. It specifies the goals, deliverables, tasks, deadlines, and resources required for the project, ensuring that all stakeholders understand what is expected. The project scope serves as a roadmap, guiding the project from start to finish while helping to prevent scope creep (uncontrolled changes or continuous growth in a project’s scope).
For example, if your business is launching a new website, the project scope would outline the features of the site, such as design, functionality, content, and the timeline for completion.
Why is project scope important?
Project scope is important because it sets clear expectations and provides direction for all involved parties, including the project team, stakeholders, and clients. A well-defined scope helps manage resources efficiently, ensures tasks are completed on time, and minimizes the risk of misunderstandings. By clearly outlining the scope, businesses can avoid delays, cost overruns, and quality issues.
For SMBs, a clear project scope is essential for successful project management, particularly when working with external contractors, vendors, or clients, and it ensures that everyone is on the same page regarding what needs to be done.
Understanding project scope through an example
Imagine your business is developing a mobile app. The project scope would define the specific features of the app (e.g., user login, push notifications, payment integration), the timeline for development, the budget, and any resources needed (e.g., developers, designers). The scope also clarifies what is not included, such as future updates or additional features beyond the initial release.
In another example, if your business is organizing an event, the project scope might include the venue, guest list, event agenda, and required staff, but it would exclude unrelated activities, such as event promotion or future events.
An example of project scope in action
Here’s how project scope might be referenced in a project plan or contract:
“The project scope for the website redesign includes updating the homepage, creating a new product page, and integrating a blog section. The project will be completed within 3 months, with a budget of $20,000. The scope excludes SEO optimization and future maintenance.”
Conclusion
Project scope defines the goals, tasks, deliverables, and timeline for a project, ensuring that everyone involved understands the project's boundaries and objectives. For SMBs, having a well-defined project scope is critical for effective planning, resource management, and delivering results on time and within budget. By clearly outlining the scope, businesses can prevent scope creep, avoid misunderstandings, and ensure successful project completion.
This article contains general legal information and does not contain legal advice. Cobrief is not a law firm or a substitute for an attorney or law firm. The law is complex and changes often. For legal advice, please ask a lawyer.