Written instructions: Overview, definition, and example
What are written instructions?
Written instructions refer to a set of guidelines or directions provided in written form, typically used to communicate how something should be done or what actions should be taken. These instructions are clear, detailed, and formal, providing a reference that both parties can rely on. Written instructions are commonly used in business contracts, manuals, and procedures to ensure clarity and to avoid misunderstandings.
For example, a company may provide written instructions for a new employee, outlining their tasks, expectations, and procedures they need to follow.
Why are written instructions important?
Written instructions are important because they provide a clear, permanent record of what has been communicated, reducing the risk of confusion or disputes. They allow both parties involved in a task, transaction, or agreement to have a shared understanding of the expectations and actions required.
In business settings, written instructions help maintain consistency and ensure that everyone is on the same page. They are also essential for legal reasons, as they can serve as evidence if a dispute arises or if one party does not fulfill their obligations as expected.
Understanding written instructions through an example
Imagine you’re a manager instructing your team on how to complete a new project. You could give verbal instructions, but to ensure everyone understands and follows the same steps, you write down the detailed instructions, including deadlines, responsibilities, and expectations. These written instructions can be referred to at any time and serve as a reference point for everyone involved.
Another example could be in a contract, where one party is required to provide written instructions for how certain services should be carried out. For instance, if a vendor is providing custom software, the client may send written instructions outlining specific features or modifications they want to be included.
Example of a written instructions clause
Here’s how a written instructions clause might appear in a contract:
“The Parties agree that any requests, changes, or actions to be taken under this Agreement shall be made only through written instructions. Such instructions must be signed and delivered to the other Party for acknowledgment before they are considered valid.”
Conclusion
Written instructions are a crucial tool for ensuring clear communication and accountability in business. They provide a documented, reliable reference that helps everyone involved understand their roles, responsibilities, and expectations.
For business owners and managers, using written instructions can help prevent misunderstandings and protect your interests in case of disputes. Whether you're providing task details to employees or outlining specific terms in a contract, written instructions are an effective way to ensure that things are done right and according to plan.
This article contains general legal information and does not contain legal advice. Cobrief is not a law firm or a substitute for an attorney or law firm. The law is complex and changes often. For legal advice, please ask a lawyer.